Skip to content

February 1, 2024


Tech Tip: Use Time-Blocking – Please!

This might be a personal request of all faculty I have the pleasure of working with. With all of us working from home a lot more and possibly only being on campus two days a week, it’s challenging trying to find time to meet with people. It’s so nice when I can just pull up a calendar invite, add the people I want to meet with, and choose “Find a Time,” and it magically presents everyone’s calendar revealing all the common free time. This, people, is how most organizations work. However, we don’t even come close. Most of the time there is nothing listed on faculty calendars. Oh, so you’re free on Wednesday at 2 pm? That’s perfect. Well, that’s usually not the case.

My tiny tech tip is to leverage your digital calendar tools to implement time-blocking strategies. In addition to simply listing your class, office hours, and meeting times, allocate specific blocks of time for different tasks, such as grading, research, and class preparation. This helps in creating a structured schedule and enhances focus on specific activities during dedicated time slots. It also allows for better visualization of your day and ensures that important tasks are given the attention they deserve. But most importantly to me, your colleague, is now I know when I can request a meeting with you. If you’re still available for meeting requests but you’ve blocked off time to grade, you can indicate that you are still free on the calendar event. It’s quite simple. So what do say? Can we please use our calendars?

  1. Lori
    Feb 2 2024

    Yes! I use the calendars for group scheduling as well. Your instructions are really clear. Thanks!

  2. Louise So
    Feb 2 2024

    I used to do that and am pretty sure it was something I heard from you! Thanks for the reminder! ?

  3. Roxan Alexander-Arntson
    Feb 4 2024

    I am an absolute advocate for time blocking! I am also pretty anal retentive, so I also like to color-code my events by category. The only issue I have with the Google calendar is that when I make an event “free,” it removes that block of time from my weekly total, which skews my time percentages.

Comments are closed.